Almost every person who’s in the human resource field would concur that the largest challenge faced by HR professionals all over the world is managing the leaves of employees. Processing applications and then tracking leave time is a highly tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the entire procedure for leave management was previously extremely difficult. Luckily for all of us, we are surviving in a period where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a new era of seamless and highly efficient leave management began!
However, don’t assume all organization necessarily must leverage the power of an automated leave management system to survive leave management system. It’s only a matter of how productive and efficient a certain organization desires to become. Therefore, it’s strongly suggested for each and every enterprise, big or small, to at least give the present day leave management systems of today a decide to try and opt for themselves!
However, business managers and decision-makers have to be extremely careful while selecting the application that suits their needs best. For this reason, to help you decide and filter substandard platforms, in this short article, we shall highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The initial and foremost function of a leave management system is to track the task hours of individual employees effectively. Managers should be able to look at the leaves that can be availed by every employee and the accessibility to other employees in order to decide whether to simply accept or reject a certain leave application. Moreover, the tracking system should also provide a thorough calendar showing all of the important dates (such as Black Friday for a retail business) on which employees can’t take days off. This feature would, therefore, make certain that no mistakes are made while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An thing to bear in mind is that employees can request leaves at any given time of the afternoon, including after-work hours, which makes it difficult for managers to access their leave management systems and make timely decisions. Managers should ideally be able to access their enterprise’s leave management software anytime and anywhere. For this reason another key feature that you have to look for is that the platform ought to be web-based and accessible on a mobile device with a net connection. This will ensure the capability of accessing the data from any corner of the planet – all you’d need is a reliable net connection and a laptop/mobile device.
3. It Should Create Simple Report Generation
While managing the attendance and leaves of employees, it’s essential to bear in mind the productivity and the overall efficiency of the workforce. That is possible by creating meaningful reports to analyze the rate of absences and the overall performance of the company. A great leave management system should enable its users to conveniently create insightful reports predicated on data concerning leave requests, approvals, denials, and the efficiency of the organization. Not every platform offers this feature, but having it may benefit you a lot by helping you record where your organization is headed and identifying if any changes ought to be made in the leave and attendance policies.
4. It Should Give a Self-Service Platform for Employees
To prevent confusion, it’s highly advised that the upper management should keep their attendance and leave policies free from any kind of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble attempting to wrap their heads around certain points in the policies. Answering the individual queries of each and every employee can be really hectic for HR experts who curently have a lot on their plates. Keeping this in your mind, it becomes clear that another feature you should truly look for is a self-service portal where employees could have the answers to all their questions and manage their very own time-off requests with ease. This will create a boost in efficiency and save time for both the parties.